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Automobile Workshop Software for Car Garage & Auto Repair Shops

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Last Updated on : 20 Nov, 2019

Automobile Workshop Software Buyers Guide

Surjodeep Bose

Automobile Workshop Software Specialist

Buyer's Guide for Top Automobile Workshop Software

Found our list of Automobile Workshop Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

About Automobile Software

What is Automotive Management Software?
Top 10 Automobile Management Software
Automotive ERP Software
Automotive ERP Features
What is Automobile Dealership Management Software?
5 Reasons to Use Online Automobile Management Software
What is Automobile Workshop Software?
Must-Have Features of Automotive Workshop Management Software
Functions of Staff Management System Software
Free and Open Source Automobile Software

What is Automotive Management Software?

Manage your automotive business efficiently with automotive management software. This software assists dealerships with purchase management. Automobile workshop software is critical to increase the vehicle sales and establish long-lasting relationship with customers. This is your go-to software for overcoming industry challenges and achieving better growth results. With automotive management software, processes like procuring, testing, billing can be streamlined. Automobile workshop software further monitors your business strategies and helps achieve desired results.

Not just dealerships, but even workshops and car garage owners can transform digitally with car workshop management software. This software assists with order management, sales tracking, automotive maintenance, inventory management, and more.

Top 10 Automobile Management Software

Autobooom
RAMP Auto Spare Dealer Software
Ramp - Garage Management Software
Cogxim Autogenius
Vertex Car Wash Management Software
Vertex Service Station Management Software
eMsys AutoNet
Reach Workshop Software
GaragePlug Workshop Management Software
eNvent Dealership Management System
Reckon Automobile (Trial Version)

Automotive ERP Software

Automotive ERP software solution is used to automate and manage complete workflow pipelines in the automotive industry. These innovative automotive solutions catering to the automation needs of automobile businesses including sale and services. An automobile ERP empowers businesses to efficiently manage all business elements including stock, sale, purchase, billing, service, accounting, automotive CRM and many more. Various on-premise and online automobile ERP software are available in India thereby helping businesses to achieve high performance and more opportunities.

Automotive ERP is a complete solution that helps auto dealerships and workshop owners optimize their efficiency and maximize the revenue. Some of the prominent benefits of using automotive ERP software are:

•   Ensures effective quality assurance
•   Provides comprehensive analytics of inventory status, income & expense reports
•   Reduces operational redundancies and enhances productivity
•   Helps manage customer relationships when integrated with CRM software
•   Optimized production and inventory management
•   Facilitates better collaboration
•   Helps manage pending orders and evaluate purchase history
•   Assists with order transferring and payment.

Automotive ERP Features:

Stock and Inventory management system: Auto spares and other inventory can be stocked, monitored and managed effectively with sound inventory management. The stock updation can be automated to capture instant stock transactions and update the stock instantly and accurately.

Automotive CRM System: Customers can be served better with effective customer relationship management software. The solutions help to capture leads, resolving and addressing the customer requirements while fetching greater opportunities.

Service Orders: All service orders can be taken, assigned and administered for each vital process effortlessly. Service order management includes job card creation, process and staff assignment and job status tracking.

Sales & Marketing Management System: Automobile ERP help businesses to execute their sales and marketing operations smoothly with extensive sales and marketing features of the Automobile software.

Automobile Billing Software: Billing amount can be auto calculated and bills/ invoices can be generated considering necessary taxes and any discounts offered.

Accounting Solution: Accounting operations such as daily transaction posting, expenses, ledgers, cash book, bank books, balance sheet etc. can be well maintained with automated account processes integrated into the system.

Supplier Details: Details of suppliers along with their history and performances can be managed for easy and quick access. Businesses can administer the payments made and credit limits with each supplier.

Document Management System: A DMS solution helps in maintaining digital copies of important documents pertaining to the dealership and sales. You don’t have to maintain a file room that contains stacks of documents, for record-keeping. Having digital copies not only removes the need for a dedicated physical space but also makes accessing documents easier.

Expense Management System: This feature helps a dealership with their expense management and budgeting. A dealership’s expense is varying, ranging from large (showroom maintenance, stationary, furniture, storage space) to small (snacks for customers, F&B for employees) expenses. With the expense management feature, dealerships can track how much is being spent and accordingly decide where to invest and where to cut down.

Insurance & Tax Calculation: Say goodbye to lengthy tax and insurance premium calculations. Auto dealer accounting software can be programmed to calculate taxes and insurance premium that a customer must pay. Both are essential functions that must be performed before handing customers the key of their new vehicle. It can also detail out the insurance premium that the customer must pay year on year basis, along with the benefits they get with the coverage.

Job Card Software for Dealership: Job cards are essential for dealerships and service centres that experience high volumes. The job card management feature can keep a track of each job card’s status and accordingly update customers. Job card management of garage management software also removes the need for a manual register and is also capable of assigning job cards based on different factors such as priority and appointment.

Track Shelf-Life: Keeping a track of the shelf-life of different products is simplified by dealership management software. A DMS can display the shelf-life of a product (as specified by the part manufacturer). This helps in weaning out old & unused products and in highlighting products that are nearing the end of their shelf-life. With this information, dealerships and workshops can ensure that their products are used to maximum capacity and there’s minimum wastage of products due to mismanagement.

Vehicle History: Dealer management system can maintain a vehicle’s history including details such as purchase date, manufacturing year, number of services conducted, parts changed, so on and so forth. This feature helps in maintaining a comprehensive record which is especially useful in case of insurance claims.

Stock Reports: You can’t run a business without knowing what products you have. With a DMS’s stock reports, dealerships can keep a track of their products effectively. Stock reports can be created based on different criteria like location, colour, stock assigned to the salesman, branch allocation, etc.

What is Automobile Dealership Management Software?

Dealership Management Software is a solution which assists automotive dealerships in streamlining and managing their day-to-day operations. A dealership management software is best described as a bundled management information system designed specifically for dealerships and automotive selling businesses. Dealer management system software can be used by automotive sellers of any type, irrespective of the kind of vehicle they are selling. It contains detailed modules that manage different verticals of a showroom such as accounting & invoicing, reporting, inventory, new vehicle registration & checks, insurance premium calculator, customer relationship management (CRM), and more.

Who Needs Auto Dealership Management Software?

Motorcycle and Car Dealers have mainly used this dealer software to maintain their service station and would benefit from using the best automobile dealer management software. Irrespective of the vehicle being sold (cycles, motorcycles, cars, SUVs, LUVs) or the type of dealership (new cars, used & second-hand cars, workshops & spare part dealers), a DMS can help with essential functions like sales tracking, assessing closure rate, job card management, stock reminders, etc. A garage management software can also be used by vehicle service stations, garages and workshops, for greater efficiency.

Even Batman uses a version of DMS. How do you think his fancy car, bike and plane are always in such good shape and ready to go? It isn’t Alfred, his butler, cleaning and making them shine. It’s a software that assists him with that. If Batman can use a DMS, so can you!

Importance of Automobile Management System

The main purpose of a dealer management system software is to improve the daily operation of a dealership. With a DMS, a dealership can automate quite a few functions to simultaneously optimise and simplify them. Tasks like invoice generation, task reminders, report generation, workflow management, insurance and tax calculations, are performed by a DMS. It removes the need for human intervention and reduces the likelihood of errors in the absence of manual processes.
DMS is also useful for garages and workshops as it contains a dedicated module for spare parts inventory management, job card management, registration & appointments, billing and CRM.
A dealership management software can be scaled as your business expands. It can be customised as per user requirement and can be upgraded to include new software additions. DMS is available as both an on-premise & cloud solution, the latter of which is much better. That’s because, in case of damage caused by natural calamities (earthquake, flood, hurricanes, cloud-bursts) or artificial causes (fire, short-circuiting, system damage), your dealership’s data is stored in a secure remote server. This ensures that you don’t lose your data and can easily copy it into a new system. Additionally, most DMS solutions are mobile-integrated, so you can access your dealership’s data on the go. Be it a smartphone or a tablet, you are always connected to your data even when you’re not physically inside the dealership.

Modules of Dealership Management Software

Auto Dealer Accounting Software for Billing and Invoicing Generate

Dealership management software manages the essentials of billing & accounting. When a customer makes a purchase at your dealership, auto dealer accounting software does invoice calculation and generates a printable digital copy. It minimises the need for human intervention in calculations, letting your employees focus more on important tasks.

Additionally, the billing & accounting module assists with bookkeeping by maintaining detailed records of transactions, taxes and expenses. Different elements of accounting such as tax registry, ledger maintenance, dues tracker, budgeting, bank reconciliation, and balance sheet maintenance, can be performed by the billing & accounting module.

Most auto dealer accounting software solutions in India are GST-compliant, so your invoices are calculated and generated correctly. This prevents any discrepancy in your financial numbers.

Automotive Inventory Management Software For Used Cars and Auto Spare Parts

A DMS’s inventory management module helps an automotive showroom staff take smarter steps towards organizing the stock and managing demand. Maintaining a well-organised inventory lets a dealership solve stock problems faster and improve overall customer experience.

Inventory management is also important for dealerships as it lets them filter and remove non-performing stock. Because automotive are space-exhaustive, there’s a limit to the amount of stock a dealership can hold at a time. Hence, inventory management not only helps in prioritising space, but in turn, assists dealerships in increasing sales and profit margins. With a dealer software enabled with inventory management solution, make your stock pop and sparkle.

Automotive Sales Management System

The sales management module works two-fold: pre-sale & post-sale. The pre-sale aspect works by creating a record for a new potential customer. This record contains details of said customer, his/ her name, phone number, email id, address, vehicle preference, budget, car requirement, etc. Based on these details, a salesman pitches vehicle best-suited to the customer’s need. The further the customer progresses towards making a sale, the record gets updated accordingly to form a clear profile.

The post-sale aspect works after the customer has agreed to make a purchase. Depending on the vehicle, there are different things that need to be done like vehicle registration, tax calculations, insurance premium calculations, EMI calculations, maintenance and servicing scheduling, etc. The sales management module can be used to perform the required calculations, and it has dedicated sections that assist with vehicle registration.

Aside from these, sales management module keeps a track of sales figures, which plays a major role in reporting & analytics.

Reporting & CRM DMS Analytics

Any automotive, big or small, can be considered as a high-value property. And when you sell such products, it is of vital importance to analyse the sales numbers to identify what’s selling and what’s not. A dealership management software aids showrooms with a dedicated reporting & analytics module. This module provides pre-and-post sales analysis, financial figures of procurement and selling, and postulate sales projections.

The reporting & analytics modules can be used to view and assess sales reports based on different factors (sales numbers, financial figures, month/quarter/annual sales-wise, model-wise, city-wise, outlet-wise, colour-wise, etc.) It can also be used to keep a track of employee sale targets and accordingly, create performance reports. Besides these, a dealership can use sales reports to identify how they need to spend advertising money and which products need more advertisements. Lastly, analytics helps a dealership create sales projections on a monthly, quarterly and annual basis.

Automotive Spare Parts Management System Solution

While automotive form the primary chunk of a dealership’s inventory, spare parts management is also crucial for overall efficiency. Spare parts are vital in different functions, especially in garages and workshops, such as vehicle servicing, maintenance, vehicle assembly, etc. The spare parts management module of a DMS helps in keeping a track of spares along with maintaining a sales record.

Spare parts management works separately from inventory management, the latter of which is more focused on vehicles and their storage. Spare parts management is a separate module due to the dynamic nature of spare parts. In simple terms, dealerships have to keep spare parts on demand basis and including them in inventory management can lead to lesser space for the more important component: automobiles.

This module is also vital for tracking spare part’s shelf life, analysing and projecting consumption, and replenishing essential spares when their volume reduces.

Automotive CRM Software Solution

The success of any business, including automobile dealerships, depends primarily on the customers. Happy and satisfied customers lead to better word of mouth which further results in more sales. A CRM module assists with the buyer’s journey, documenting their progress as they move from lead to customer to user.

Using the CRM module, a dealership can get customer feedback on using a vehicle, as well as the service rendered by a dealership. Additionally, a CRM module helps in maintaining tabs on upcoming servicing dates and other important maintenance dates for a vehicle. CRM is also important in forming a personal relationship with customers by sending SMS and emails on their birthdays and anniversaries. The CRM module can also be programmed to send reminders and promotional messages to customers.

Advantages of Automobile Dealership Management Software

Improves Sales Number: With a DMS software, you can effortlessly find out your sales’ numbers and understand what’s selling more and what isn’t selling as expected. Accordingly, you can take steps to form an ad campaign and train employees to better pitch the products that are under-performing.

Creates Smarter Inventory: DMS informs you of the products with most sales and the best shelf-life. You can use this information to stock up on such products and eliminate/reduce the volume of other under-performing products. This helps in creating an inventory that pays off in the long run, and allows maximising usage of your storage space.

Increases Efficiency: DMS combines the important functions of a dealership into one nifty tool. Using a DMS, cross-department collaboration and resource sharing is simplified, allowing better teamwork and greater efficiency. Also, the ease of generating reports and accessing sales figures along with the modules to manage inventory, billing, purchasing, etc. helps in streamlining the overall operation.

Reduces Operating Cost: Using DMS, dealerships get a detailed picture of their overall expenses, big and small, which helps in creating plans to minimise operating cost. Aside from expense management, a DMS also helps in building a smarter inventory, which helps in using operational funds in the best way.

Secure Your Data: Maintaining a digital repository of your dealership’s data with a DMS is not only cost and space effective but also helps in keeping your data secure. DMS solutions are designed with the latest technology in data security and encryption. You can also create a backup of your data, and be relieved that your critical business information is out of prying eyes.

Communicate with Customers Easily: Most DMS solutions come with SMS and email sending capability, with which you can send promotional messages to your customers easily. Aside from promotions, you can also use it to send reminders of upcoming maintenance dates, communicate personalised deals and messages, and send reminders of insurance renewal.

DMS is Scalable: Features of a DMS solution can be scaled up, as your business grows. You don’t have to switch software solutions to keep up with growth, with a robust dealership management software.

The Cloud Advantage: Most DMS solutions are available as a cloud solution. While on-premise versions are also available, there are significant advantages of a cloud-based solution. As previously stated, a cloud solution removes the need to keep physical servers in your office and ensures that data isn’t lost in case of property damage. Cloud services are also heavily encrypted and secured, ensuring complete data protection.

5 Reasons to Use Online Automobile Management Software

Managing an auto dealership is a tedious task. From tracking the inventory of new car sales to keeping track of used car sales, the automobile workshop software assists at every stage. This is a must-have software to manage inventory, spare parts and service at your dealership or workshop.

Dealers and workshop owners use automotive management software to manage day-to-day operations related to inventory, sales tracking, vehicle pricing, and more. Automobile workshop software comes with integrated features to manage credit reports and other CRM functionalities.

Order Management System

With automobile workshop software, dealerships can view and evaluate purchase history. It further assists with order commission, payment, order transferring and other complicated tasks related to managing customers’ orders.

Sales Management System

To make your vehicle sales and service business profitable, investing in the right form of technology is critical. The software helps manage sales with successful staff and inventory management. It provides marketing tools to attract new clients and boost vehicle sales.

Automobile Maintenance

The dashboard of automobile workshop software helps record the complete service history of your client vehicles. As a result, you can send them reminders for the next automobile maintenance appointment.

Electronic Database

The electronic database module helps cut down on paper work significantly. All data and documents can be stored securely. Electronic database further assists with secure data sharing using robust data management system.

Staff Management

Manage the payroll of your staff with automotive management software. It also assists with maintaining employee database and assessing their performance.

What is Automobile Workshop Software?

Automobile workshop software is also knowledge of automotive mechanical workshop software. It is specially designed for auto repair shops, car garage management, auto repair estimate, and auto parts shops. This automotive workshop software help to improve and track automotive parts inventory, billing, invoicing, gate pass, purchase orders, stocks, auto parts sales.

This popular automotive workshop management software mostly used in two-wheeler and car workshops, and garage in India.

Here’s the List of Automobile Software Modules

Automobile software helps manage different verticals in a showroom and workshop. It streamlines functions like reporting, inventory management, insurance premium calculation, new vehicle registration and relationship management with customers.

Automobile workshop software automates all these functions and simplifies workflow management, report generation, and invoice creation. The likelihood of errors in dealership and workshop management is reduced considerably with automobile workshop software.

Automobile Accounting Software: With this module automotive management software helps automate processes related to tracking sales, billing, purchasing and commission calculation.

Automobile Billing & Invoice: The automobile workshop software facilitates integrated payment processing and helps generate accurate invoices quickly and accurately.

Auto Spare Parts Management: Car dealerships and car repair garage maintain the stock of spare parts. And, the car workshop management software assists in tracking stock availability.

Auto Repair Shop Management Software: Car repair shops and garages benefit significantly from the auto repair shop management module. It helps them manage vehicle servicing history, payments, etc.

Car Service Management System: The auto workshop management software helps deliver effective auto repair services to your clients. From maintaining contact details to analysing their car service requirement, automotive management software assists at every stage.

Automotive CRM System: Leverage your dealer relationships and achieve higher conversion rates with auto workshop management software.

Real Time Analytics: Automobile workshop software provides detailed analysis of dealers and vehicle status to help you make strategic business decisions.

Automotive Inventory Management System: The number of vehicles, units sold and in stock vehicles can be tracked effortlessly with automotive management software.

Pre-Sales & After Sales: With the seamless integration of new technologies, dealerships can create customer-oriented dealer processes.

Workflow Management and Reporting: Automotive management software helps with workflow management and optimizes day-to-day processes.

Must-Have Features of Automotive Workshop Management Software

With automotive workshop management software, workshop and car garage owners can manage the complete workflow efficiently. Automobile software comes with many essential features to manage sales, accounting, billing, CRM, purchase and invoicing.

Car Workshop Management Software for Sales Forecasting

Automotive management software helps with sales forecasting and provides real-time sales inputs.

Stock Visibility

This feature of automotive management software helps improve stock visibility and reduces wastage.

Client Management

Auto repair workshop software provides marketing modules to help attract new customers and promote retention through loyalty programs.

Growth Monitoring

Automotive management software promotes effective monitoring of profitability and helps make effective business decisions.

Payroll

Automotive management software helps take care of tasks related to online onboarding and provisioning.

Help Desk

With mechanical workshop software, you can take care of automotive maintenance, help desk and employee training.

Workshop Scheduling Software Module

Workshop scheduling software helps with the management of appointments, job cards, staff shifts and repair tasks.

Commercial Vehicle Workshop Management Software Module

Workshops need commercial vehicle workshop management software to manage all types of service and repair tasks in real-time and with utmost efficiency.

Why You Should Invest in Car Garage Management Software

Car garage mechanical workshop software is what you need to manage your workshop operations and sales processes easily. From invoicing to sales, car garage management software helps make every process simpler and ensures a satisfactory workshop visit for customers.

Garage Accounting Software

From purchase ledger to supplier payment, customer statements and sales invoice, everything can be managed efficiently with garage accounting software.

Garage Invoice Software

Fix more vehicles and make profit with garage invoice software, which helps create quick and simple invoices.

Other benefits of car garage management software are:

Organize your auto repair shop with garage workshop software
It helps save time & money on job card management
Garage job card software to simplify estimates & repairs
Engage your customers & stay connected with automotive garage software
Create better communication with your customers using garage maintenance software
Track your shop’s performance with the software for multibrand car garages

Functions of Staff Management System Software

Automobile workshop software not just help with managing sales operations, but ensures complete staff management too. It assists in tracking attendance and leaves of the staff, and generating payroll and payslips.
Using a staff management system software, car workshops can ensure better collaboration between the staff across departments. And, with better teamwork comes higher efficiency. Employees at every stage, be it at the workshop or the billing counter, can coordinate through a central dashboard to deliver a great workshop service.
Automobile workshop software consists of many important features to manage staff, their reporting, performance and incentives. Car workshops which use vehicle workshop software often gets results in the form of higher satisfaction quotient of employees and customers.

Free and Open Source Automobile Software

If you are looking for open source automobile software free download full version, you can opt for options like Marg ERP and Nextar POS. These vendors provide automobile software free download to help small-scale car garage and workshops automate their workflows.

Buy Automobile Management Software

Anyone looking to purchase a dealership management software, needs to be clear about the purpose of buying one. The crucial things to consider before buying a DMS are:

Be Clear About Need: Why do you require best dealership software for your car showroom? That’s the first thing you should consider before purchasing a DMS solution. Are you looking for a DMS to manage your inventory? Are sales management & reporting analytics the features you need from a DMS? Or are you more inclined towards the spare parts management feature? Questions like these will help in forming your requirement and will accordingly, guide you towards a DMS best-suited to your dealership.

What’s Your Budget?: Budget is an important factor to be considered before purchasing a DMS. There are several DMS software available in the market in different price ranges. Define your maximum budget which will help you filter out DMS solutions that aligns with your need and within your budget. Cloud-based solutions are more cost-effective and you can opt for one on a monthly/annual subscription basis. You can also go for a DMS that gives you the option to customise and use only the features you need, significantly reducing purchase cost.

Automobile Software Demo: Before purchasing, find out if you can use the product on a trial basis or get a free demo. This will let you get familiarised with the tool and realise if it’s suited to your dealership. Most DMS providers will be happy to give you a free trial, so don’t forget to ask.

How’s the User Experience (UX): UX is an important part of any software’s functionality. Your experience of using a solution, it’s design aesthetic and ease-of-use, play an important role in making a purchase. If aesthetics’ weren’t important, everyone’s dealership management software would look the same. An exhaustive DMS filled with modules, will not overwhelm the user if it comes with a clean and friendly interface.

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Automobile Workshop Software FAQs

Q. What is the best billing software for automobile spare parts shop?

A. Automobile spare parts shops can use the best billing software to manage spare parts sales. Automotive management software, such as, RAMP auto spare dealer software and Cogxim Autogenius provide the billing & invoicing module to manage payments and customer statements accurately. Some of the best vehicle workshop software for billing are:

Autorox
Vertex Car wash Management Software
eMsys AutoNet
AutoBooom

Q. What is the automotive shop management software?

A. Automotive shop management software helps garage and workshop dealers with workflow management, customer handling, spare parts management, invoicing and billing. Auto repair shops use this software to reduce their administrative burden.

Q. How much does automobile software cost?

A. You can use auto repair workshop software at the price as low as Rs 1000 per month. Depending upon the modules you are opting for, and the number of auto repair workshops you need to manage, the price may vary.

Q. Can automobile management system help increase revenue?

A. Auto repair workshop software help dealerships and auto repair shops manage their day-to-day operations efficiently. It streamlines every action, be it inventory management or reporting, vehicle registration or checks. This results in cost-effective operations, satisfied customers and more business.