The Receptionist

What is The Receptionist?

The Receptionist is a visitors management software that can automate visitor sign-in and help improve overall site security for organizations. It disposes of traditional paper-based sign-in checklists and substitutes these with a sign-in logbook that can be customized to accommodate the needs of the organization and allows visitors to sign in on iPads or kiosks.

It includes secure badge printing, notifications, touchless check-ins, and monitoring, all of which work to improve visitor experience in office buildings, co-working spaces, and other secured environments.

Features of The Receptionist

• Customizable Check-Ins: Companies can simplify the check-in process by including visitor categories and custom branding along with the company’s logo. In this way, employees, contractors, vendors, and clients can authenticate themselves without any hassles.
• Contactless Check-In: Online check-in minimizes touchpoints by using QR codes scanned on smartphones. This is ideal for busy workplaces because it maximizes safety, reduces time spent on entry, minimizes dwelling congestion, and speeds up receptions.
• Instant Host Notifications: When visiting a guest’s office, the host is automatically notified via email, sms, Slack, or Teams as soon as the visitor checks in. This leads to employees being ready and informed of guest arrivals beforehand, which leads to better communication and lower wait times.
• Visitor Badge Printing: To help the staff identify the guests easily, the system custom prints visitor badges with name, photo, and entry details. This makes security access control easier because only allowed individuals can access the premises.
• Pre-Registration & Appointments: By receiving email invitations with QR code, visitors can easily skip the queues and check in efficiently. Also, by allowing pre-registrations, hosts can allow hassle free and quick check-in process.
• Legal Document & NDA Signing: The Receptionist has the unique ability to allow businesses to collect visitors’ signatures on NDAs, waivers, or any other legal documents during the check-in process. This makes legal compliance easier, reduces paperwork, and creates a sealed digital record of the agreements.
• Visitor Tracking & Reports: By keeping and logging the entry time, details of the host, and the purpose of the visit, the platform provides businesses with all-inclusive information of the activity carried out in the workplace, which improves security, auditing, and compliance standards.
• Two-Way Communication: Remotely, employees can send messages to visitors, provide real-time instructions, and approve or deny entry. This function comes in handy for deliveries, surprise guests, and areas with restricted access.

Benefits of using The Receptionist

• Faster & More Efficient Check-Ins: Automates the sign-in procedure of visitors, shortening the lengthy waiting periods, removing the need for any forms, and freeing up time for the front desk workers to do other duties.
• Enhanced Workplace Security: Custom ID badges are issued, visitor activity is tracked in real time, and guests are verified before entering so that only authorized personnel are allowed to access the facility.
• Seamless Host Notifications: Guarantees that hosts are always informed and that visitors aren't left waiting by instantly notifying employees through email, SMS, or Slack whenever guests arrive.
• Improved Visitor Experience: Enhances first impressions with a modern, professional, and contactless approach, reduces stress associated with check-ins, and guarantees a warm welcomed experience.
• Pre-Registration for Quick Entry: Lets hosts pre-register guests by sending them digital invites embedded with QR codes which allows the guests to skip the long waiting periods and check in instantly without tedious manual inputs.
• Paperless Document Signing: Ensures compliance by collecting NDAs, safety waivers, and consent forms digitally, causing a reduction in paper waste while keeping signed documents secured in digital records.
• Customizable Check-In Process: Visitor flows can be adjusted according to the company’s needs by adding branding, custom fields, visitor types, and specific instructions for different categories of guests.

The Receptionist Pricing

The starting price for The Receptionist is $60/month/location. For more information, you can directly contact Techjockey.com.

Pricing Plans:

• Basic: $60/month/location
• Premium: $114/month/location
• Pro: $210/month/location
• Executive: $360/month/location