VizMan

What is VizMan?

VizMan is a modern Visitor Management System (VMS) designed to automate and digitize the process of tracking visitors for organizations and institutions. It replaces traditional paper logbooks with a secure, efficient, and user-friendly digital platform. The system streamlines the entire visitor journey, from pre-registration and check-in to departure, enhancing security and operational efficiency. VizMan provides a seamless experience for visitors, employees, and security personnel through a combination of web interfaces and dedicated mobile applications for both Android and iOS.

The software is built to manage not just visitors, but also meetings, events, couriers, and even facility spaces. By leveraging features like OTP verification, QR codes, and digital passes, VizMan ensures that every entry is authenticated and recorded, providing organizations with real-time insights and a complete audit trail for improved safety and compliance.

Why Choose VizMan?

• Security & Privacy: The platform is built with cutting-edge safeguards to protect confidential information. It ensures exceptional data privacy and security for both the organization and its visitors.
• Efficiency: By automating check-ins, notifications, and record-keeping, VizMan streamlines front-desk operations. This reduces manual effort, minimizes visitor wait times, and makes the entire management process more effective.
• Experience: VizMan helps create a positive first impression. The smooth, quick, and professional check-in process provides a welcoming and user-friendly experience for guests, reflecting well on the host organization.
• Management: The system centralizes all visitor-related activities into a single dashboard. This allows administrators to streamline organizational procedures, monitor traffic, and generate insightful reports with ease.
• Verifications: VizMan enables in-depth credential validations through methods like real-time OTP authentication. This robust verification process helps create a secure and dependable environment by ensuring every visitor is properly identified.

Advanced Features of VizMan

• OTP Verification: Secure every check-in by verifying visitors in seconds with a real-time One-Time Password (OTP) sent to their mobile device, preventing unauthorized entry.
• Meeting Management: Effortlessly schedule, approve, and track meetings. The system sends automated notifications to hosts and visitors, saving time and preventing delays.
• Courier Management: Maintain full accountability for all incoming packages. Reception or security can record, track, and confirm courier deliveries directly within the system.
• Visitor Pass [Print/ePass]: Instantly issue professional, branded visitor badges for printing or send digital ePasses with QR codes directly to a visitor's smartphone for quick and secure entry.
• Dashboard & Analytics: Access a powerful dashboard that provides live visitor insights, traffic patterns, and detailed analytics. These reports help improve workplace safety, resource planning, and compliance.
• Multi-Device Accessibility: The software can be accessed simultaneously on multiple devices, including desktops, tablets, and smartphones, ensuring flexibility for all users.

Modules of VizMan

• Admin Module: This provides a centralized, high-level overview of all visitor activity. Administrators can configure system settings, manage users, view comprehensive analytics, and generate reports for auditing and strategic planning.
• Security Module: Designed for gate or entry-point personnel, this module focuses on the verification and check-in process. Security staff can use it to validate appointments, capture visitor details, issue passes, and monitor entries and exits in real-time.
• Receptionist Module: This module empowers front-desk staff to manage the visitor experience efficiently. They can pre-register guests, handle walk-in visitors, manage courier deliveries, and provide assistance, all from an intuitive interface.
• Host/Employee Module: Employees can use this module to pre-schedule meetings with visitors, receive instant notifications when their guests arrive, and approve or deny meeting requests, streamlining communication and reducing reception workload.

How to Use VizMan?

1. Schedule & Invite: An employee (host) schedules a meeting and invites an external visitor through the VizMan portal or app.
2. Visitor Pre-Registration: The visitor receives an email or SMS notification with meeting details and a secure link or QR code for pre-registration.
3. On-Site Check-In: Upon arrival, the visitor checks in at the reception or security gate using the QR code or by verifying their identity via an OTP sent to their mobile number.
4. Host Notification: The host is automatically notified via in-app notification, SMS, or email that their guest has arrived.
5. Visitor Pass Issuance: A digital or physical visitor pass is issued for the duration of the visit.
6. Check-Out: The visitor completes a simple check-out process upon departure, and the system logs the exit time, completing the visit record.

VizMan Pricing

VizMan price starts at INR 399 at techjockey.com.

The pricing model is based on different parameters, including extra features, deployment type, and the total number of users. For further queries related to the product, you can contact our product team and learn more about the pricing and offers.