Summary: Managing your expenses has always been important to businesses. So, don’t miss out on these eight best receipt scanner apps for small businesses in 2023! Get organized, save time, and improve efficiency with these helpful apps.
Small businesses have to keep track of their finances, including receipts for expenses and purchases. However, manually organizing these receipts can be time-consuming. It can easily take away the time from other essential aspects of running a business. That’s where receipt scanner apps come in handy.
In this article, we will explore the eight best receipt scanner apps for small businesses in 2023. Whether you’re looking for an app with robust reporting features or one that seamlessly integrates with your accounting software, we’ve got you covered.
What is a Receipt Scanner?
A receipt scanner is a device that digitally captures and converts physical receipts into digital format. This technological advancement has been made possible by the integration of computer vision, artificial intelligence, and optical character recognition technologies.
The captured data can then be used for purposes such as bookkeeping, taxation audits, financial tracking, and inventory management.
8 Best Receipt Scanner Apps for Small Businesses to Manage Receipts
In the digital age, receipt scanner apps have become indispensable tools for efficient receipt management. Here are eight of the best receipt scanner apps specifically designed for small businesses.
Smart Receipts is an innovative app that makes scanning and organizing receipts a breeze. It’s an affordable option for organizations on a tight budget because it’s open-source. This means you can customize the app to fit your specific needs.
The app simplifies sorting and categorizing receipts with various filters. It automates the scanning process and generates detailed expense reports. With Smart Receipts, you can easily track receipt data and create professional PDF and CSV reports that can be shared via email.
Features of Smart Receipts:
- Generate fully customizable and professional reports
- It allows you to select from 20+ data types (like dates, price, tax, receipt categories, etc.)
- Easily performs OCR with Taggun technology
- Offers QuickBooks integration for easy accounting
- Automatic backup and data recovery tool
Free Trial: N/A
Pricing: Smart Receipt Plus plan starts at INR 799 a month.
Pros and Cons of Smart Receipts
Expensify is the ideal solution for scanning receipts. It is based in the cloud, making it incredibly easy to access and organize your receipts. With this app, you can effortlessly scan receipts and enter rates without any hassle.
It’s particularly beneficial for businesses, as it simplifies the process of tracking billing. Additionally, it offers the convenient option of reimbursing employees the day after they submit their receipts.
Features of Expensify:
- One-click receipt scanning
- Easily import your credit card transactions to manage expenses
- Sync tax details from your accounting packages
- Automatically detects duplicate receipts
- High-class security and GDPR-compliant platform
Free Plan: Expensify offers a free trial with limited features like sending receipts to bookkeepers, sending invoices, tracking mileage, etc.
Pricing: Expensify paid plan starts at INR 800 a month per user.
Pros and Cons of Expensify
Most people think Zoho is an HR software. But Zoho also offers a receipt scanner App- Zoho Expense. It is a simple and easy-to-use app for scanning receipts and managing travel expenses. It helps users organize their work and effortlessly share receipts.
The app allows unlimited scanning and sharing, eliminating the need for paper receipts. It is available on both iOS and Android platforms, and it speeds up the approval process for business expenses, making reimbursement quicker and more efficient for the finance team.
Features of Zoho Expense:
- Offers auto scan and capture receipt information
- Audit expenses and spot fraud through AI technology
- Easily create a budget and compare it to actual spending
- Report expenses and get approvals automatically
- Directly connect corporate cards to Zoho Expense
Free Trial: Zoho Expense offers a free trial with three users and 20 scan limitations.
Pricing: Zoho Expense paid plan starts at INR 199 per month per active user.
Pros and Cons of Zoho Expesne
With an impressive 99% precision rate, Dext Prepare is a powerful receipt scanner app that makes managing documents easier with incredible accuracy.
It quickly processes your paperwork and seamlessly integrates it with your accounting software. Dext saves you valuable time for other important tasks by automating data collection and eliminating manual input.
Features of Dext:
- Automates bookkeeping and expense management
- Easily integrates with leading accounting software
- Offers separate accountancy for eCommerce sites
- Search and filter option to narrow down your expense search
- You can create your own custom reports with Expense Reports feature
Free Trial: Yes
Pricing: Dext paid plan starts at INR 2200 per month.
Pros and Cons of Dext
Not only for making notes, but Evernote Scannable is also a powerful app that manages receipts as well. Evernote provides convenient features for scanning and organizing receipts. Users can easily label and tag receipts for quick sorting.
The app also allows for editing, so you can add text notes or even audio recordings to your receipts. With Evernote Scannable, you can say goodbye to messy receipt storage and keep everything organized.
Features of Evernote Scannable:
- Easily sync and organize your receipts for easy handling
- Find exactly what you’re looking for with the search option
- Make annotations, and label the documents for further needs
- You can scan your document and save it for eternity
Free Trial: Evernote offers a free trial with only 60 MB of monthly uploads.
Pricing: Evernote’s personal plan starts at INR 449 a month. You can also look into the top Evernote alternatives.
Pros and Cons of Evernote Scannable
With top-notch OCR technology, Nanonets Receipts and Expenses app revolutionizes receipt scanning. It effortlessly digitizes receipts for individuals and businesses.
With an impressive accuracy rate of 98%, Nanonets OCR supports over 200 languages and securely stores all receipts in the cloud. This app simplifies expense management, allowing employees to create and submit expense reports with just one click quickly.
Features of Nanonets:
- Easily automates manual data entry with AI
- Seamlessly export documents and upload them on the cloud
- You can archive your digital document with ease
- Capture information in various currencies and languages
- Add multiple users to your workflow for easy collaboration
Free Trial: Nanonets offers a free trial with a limitation of scanning only 500 pages.
Pricing: Nanonets pro plan starts at INR 40000 per month.
Pros and Cons of Nanonets
Shoeboxed is a powerful receipt scanner app that revolutionizes expense management. It allows users to digitize receipts and track mileage with accurate GPS integration. The desktop plugin enables convenient importing of scanned receipts into email accounts.
With advanced features like OCR, precise scanning, and human verification, Shoebox ensures secure and efficient receipt management in one central location.
Features of Shoeboxed:
- Auto-import invoices and receipts from Gmail with its Gmail Plugin
- Easily send expense reports with receipt images
- Every receipt processed by Shoeboxed is IRS-ready.
- You can send expense receipts and other documents physically with the Magic Envelope.
Free Trial: Shoeboxed offers a 30-day free trial.
Pricing: Shoeboxed’s paid plan starts at INR 1800 a month.
Pros and Cons of Shoeboxed
Built by The Grizzly Labs, Genius Scan is the ultimate solution for mobile scanning. With its easy-to-use interface, you can instantly scan documents and obtain high-quality, enhanced outputs. You can convert your scans into PDF files with text layers for easy indexing and searching.
The intelligent algorithms automatically correct perspective and enhance colors, resulting in crisp and legible outputs.
Features of Genius Scan:
- Offers batch scanning
- Supports on-device document processing
- Easily detects documents and corrects any distortion
- Share your scans with passwords for security
- OCR-enabled text recognition
Free Trial: Yes, Genius Scan offers a free trial.
Pricing: Genius Scan paid plan starts at INR 80 per month
Pros and Cons of Genius Scan
Why Use Receipt Scanner Apps?
Receipt scanner apps are becoming increasingly popular as they offer users a convenient and hassle-free way of managing their expenses. These apps allow you to scan receipts for everything from your Maggie expense to your monthly rent, keeping track of all your purchases in one place.
- Save time and effort: Receipt scanner apps allow you to quickly and easily digitize receipts without the need for manual entry or filing.
- Reduce clutter: By storing your receipts digitally, you can cut down on physical paper clutter in your home or office. Moreover, less paper use can help to save the environment.
- Organize expenses: Receipt scanner apps make it easy to categorize and track expenses for budgeting purposes, tax deductions, or reimbursement requests.
- Increase accuracy: Scanning receipts eliminates the risk of human error that can occur when manually entering data.
- Access from anywhere: With scanner apps, you can access your receipts from anywhere with an internet connection, making it convenient for remote work or travel.
How to Select the Best App for Receipt Scanning?
With the availability of numerous apps, selecting the best app can be overwhelming. Here are some of the tips on how to select the best app for receipt scanning.
- Ease of use: Look for an app that is easy to navigate and requires minimal effort to scan receipts.
- Compatibility: Ensure that the app is compatible with your device’s operating system and has the necessary features to meet your needs.
- Accuracy: Choose an app that can accurately read and extract information from receipts, including details such as date, vendor name, and purchase amount.
- Integration: Consider whether the app integrates with other software or platforms you use, such as accounting software or expense management tools.
- Security: Look for an app that prioritizes security and protects your sensitive information during the scanning process and storage of data.
- Pricing: Evaluate pricing models of different receipt scanning apps and determine which one offers the best value based on your needs.
- Customer support: Look for an app that offers reliable customer support.
How to Use Receipt Scanning Apps?
Receipt scanning apps have made it incredibly easy to keep track of your expenses. From grocery shopping to utility bills, these apps allow you to scan your receipts and store them digitally for future reference. But how do you effectively use these apps? Here’s a quick guide:
- Choose the right receipt-scanning app for your needs
- Take clear and well-lit photos of your receipts
- Confirm that all necessary information is captured in the scan
- Categorize and organize your digital receipts for easy reference
- Utilize features such as expense tracking and budgeting tools
- Safely store and backup your digital receipts for future use
These eight receipt scanner apps are a great solution for small businesses looking to streamline their accounting and bookkeeping processes. While each app has its own unique features and benefits, they all share the common goal of simplifying the task of managing receipts. With the advancements in technology, it’s easier than ever before to keep track of your expenses and stay on top of your finances.
- What is a receipt scanner?
A receipt scanner is a device or software that captures and digitizes information from paper receipts. It helps businesses make it easier to organize, store, and analyze expense data.
- What is the best free app to scan receipts?
One of the best free apps to scan receipts is Smart Receipts. It offers advanced scanning features and integrates with popular accounting software.
- What app should I use to scan receipts?
To scan receipts, you can use various apps depending on your needs. Expensify, Shoeboxed, and Nanonets are some popular options that offer reliable scanning capabilities.
- What are the benefits of using a receipt scanner for a business?
Using a receipt scanner for a business provides several benefits. It streamlines expense tracking, reduces manual data entry errors, improves record-keeping, and enables efficient expense management and reporting.
- Is there a free app to scan receipts?
Yes, there are free apps available to scan receipts. Expensify, Evernote Scannable, and Smart Receipts are examples of free apps with reliable receipt scanning capabilities.
- How do I scan a receipt with my phone?
To scan a receipt with your phone, open a receipt scanning app, position the receipt within the camera frame, and capture an image. The app will then process and extract relevant information.
- What is the easiest way to keep track of receipts?
The easiest way to keep track of receipts is by using a receipt scanning app that automatically extracts data, organizes it, and provides digital records—apps like Expensify and Shoeboxed offer convenient receipt management features.
- Can I scan a paper to my phone?
Yes, you can scan a paper receipt to your phone. Using a receipt scanning app, capture an image of the receipt with your phone's camera. The app will convert the image into a digital format for easy storage and management.