Adapt HR Automation Today – Increase Productivity by 50%

Adapt HR Automation Today – Increase Productivity by 50%-feature image
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Reviewed By: Megha Sharma

With the rapidly changing business landscape, there are currently many HR management challenges that are most likely to evolve in the years to come. In the survey of Global HR challenges, a few notable HR management challenges were leadership development, change management, compensation, organization effectiveness, HR effectiveness measurement, learning and development and more.

Moreover, when your business grows and operates in multiple locations, it becomes almost impossible to manage day to day operations without automation. Well, the good news is that HR automation today is cost effective and quite easy to implement.

Several studies suggest that HR teams in the most successful companies are automating key HR processes such as recruitment, onboarding or offboarding, now more than ever. Some key HR automation trends that are driving these changes include recruitment and payroll automation and AI automation as well as the growth of RPA platforms.

Well, it is no secret that companies have started to invest seriously in HR automation process in order to strike a balance between automation and human effort to ensure work fulfillment.

What Is HR Automation Management?

What Is HR Automation Management

HR automation refers to the use of software for automating manual and time-consuming HR activities including payroll, onboarding administration, timekeeping among other things. This way, HR professionals can focus on more strategic tasks that can add value to the organizational process. Not only this, by automating repetitive activities, HR processes can become more time-saving and cost-effective.

Let’s quickly take a look at the benefits of HR process automation –

  • Increased efficiency
  • Reduced manual errors
  • Improved collaboration
  • Faster decision making
  • Better resource allocation
  • Reduced paper materials cost

How Can HR Automation Improve Employee Productivity

You might be wondering now how automating HR process can help improve employee productivity. Well, here’s how.

  • Performance Management
Performance Management

Employee performance review is an important function in any organization. However, sometimes it becomes hard to keep track of employee performance manually and give them feedback. With HR software, you can easily record, track and evaluate employee performance. Also, the constant practice of feedback can help employees improve their performance and contribute to organizational success, at large.

  • Timesheet management

An automated timesheet management software ensures that timesheets are filled accurately and on time. It reduces the use of manual entries in spreadsheets and lets you completely organize project schedule where employees are up for taking a task.

Further, timesheet automation lets managers analyze their time spent on each task. Not only this, using the software, clients can get a detailed breakdown of billable and non-billable hours. So, all in all, the features of the tool are beneficial and help save money.

  • Self-service

Employee self service portals allow employees to have quick and easy access to their work lifecycle-related data. The focus of self service portal is majorly on streamlining the processes related to employee data management, onboarding, benefits enrollment and updates, performance management, and access to policies among other things.

It is basically a consolidation of information on a user-friendly platform so that employees can access their details about leave, attendance, work lifecycle, payroll. Self service portals play an important role in improving employee productivity as they spend less time looking for crucial information they need.

  • Payroll

It is no surprise that manual processing of payroll takes lot of time and there is a high risk of error. To avoid the scenario, employ HR automation and calculate everything accurately and quickly. As a result, your employees will be paid on time along with bonuses and other compensations.

  • Rewards and recognition
Rewards and recognition

Companies investing in automated rewards and recognition are sure to have a competitive advantage in the coming years. The constructive use of technology has made it easier to carry out rewards and recognition program in a faster and more timely manner, thus improving employee satisfaction and productivity.

Suggested Read: Best Practices for HR Process Automation Across Industries | 10 Major Functions of HRM (Operative and Managerial)

Adapting to a Fully Automated HR System: Some Tips

Switching to HR Automation Management? Here are a few tips to consider:

  • First thing first, it is important to decide which HR processes to automate within your organization. It is recommended to start on a small level. One of the ideal ways to make a gradual shift is to start with automating repetitive tasks (for eg: payroll process) that takes a lot of time for HR managers.
  • As companies have different budgets for HR automation, it is crucial that you compare different options before you get the best software for your business. However, the most suitable software for your business is the one that comprises of all essential features for your specific needs.
  • Conduct meetings to communicate the benefits of HR automation to your team. Elaborate on the advantages and try to show demos of how various HR automation tools will be beneficial in boosting employee morale and efficiency.
  • Next, provide employees with adequate training and education throughout the transition. It is important that they feel supported along the way.
  • Post software implementation, track the impact of HR automation across functions to analyze processes. Collected data can then be used to spot patterns and create detailed reports as per your findings.
  • Lastly, communicate the benefits of using HR automation to your employees to leave a positive impression!

However, as said before, it is important to choose suitable software to get the desired outcome. As technology is constantly evolving, business should explore ways to make the most out of the developing software.

Statistics on HR Automation that Every Company Should Know

With the rise of HR automation today, here are some key statistics that every company should know!

  • 45% of the HR leaders use automation technology such as RPA for their day-to-day tasks
  • Approximately 67% of the recruiters have already witnessed time savings due to HR automation, and as many as 43 % say it eliminates any kind of prejudice from the hiring process.
  • Automation in onboarding counts for around 20% of all HR automation
  • Reports suggest that 69% of day-to-day managerial work will be fully automated by 2024
  • 54% of the leaders believe that automation would reduce the need for human staff and hiring managers going forward

Employee Experience: Automation and Employee Self-Service

Employee Experience Automation and Employee Self Service

“Automated HR processes has helped manage basic activities all by me. For instance, the self service portal records employees’ profiles, their attendance, leaves, payroll-related data, tax and IT related details and other relevant information. Thus, most of the employees can directly apply for leaves, track their attendance, make IT declaration, and more. Not only this, but also automating payroll processes has made our life so much simpler.” – Vibhuti Sagar, Senior HR professional at techjockey.com

As technology continues to dominate the world, HR leaders need to embrace automation to improve employee efficiency in the workplace

Related Categories: Workforce Management Software | Recruitment Management Software | Applicant Tracking System

FAQ’s

  1. How much does automation increase productivity?

    Based on scenario modeling by McKinsey Global Institute, they estimate automation could raise productivity by as much as 0.8 to 1.4% annually. This data of potential impact of automation is more focused on individual activities rather than entire occupations!

  2. Which HR processes can be automated?

    Some of the popular HR processes for automation are employee onboarding, performance management, timesheet management, leave requests, among other things.

  3. How does automation increase the efficiency of HR functions?

    HR automation increases efficiency of the HR department by automating simple yet tedious manual processes. As a result, the HR department can spend more time on complex activities like strategic planning and decision making.

  4. Why is HR automation needed?

    Automating HR tasks can save time by freeing up employee’s time for critical tasks and raise efficiency. Other benefits include data-driven decision-making and better resource utilization.

  5. What would happen to human resources in the future due to the introduction of automation as a replacement?

     HR automation is an exciting change that helps save time and perform the job better. It is in no way going to act as a replacement for human resource workers.

  6. When is the Right Time to Invest in HR Automation?

    If your current HR practices have started to fail and require upgradation, it might just be the right time for your organization to invest in HR automation.

  7. What is employee productivity?  

    Employee productivity implies the assessment of value generated by an individual or a group of workers in a specified period of time. In simple words, it is the total amount of work accomplished by an employee within a specific time frame.

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