8 Key Functions of HRMS to Ensure Effectiveness in Workforce Management

workforce management
HR management software encompasses effective employee management to maximise their performance. In the era of technology, IT plays a key role in improving HR functions in an organization. A lot of organizations have already implemented human resource management software (HRMS), moving their data from physical records to HRMS-powered spreadsheets. HRMS will provide best value to your organization and empower you with flexibility to deal with ever changing business needs.

Eight must-have functions of HRMS

HR management software

1. Centralised Employee Data and Records

Any HR management software should be capable of maintaining a repository of employee data and company records. The data should be accessible to HR from a centralised platform, for convenience. This feature lets HR to retrieve data of employees at a moment’s glance. Additionally, you can manage documents related to employees like offer letter, appointment letter, ID, Aadhar information, PAN card details and more. One such HRMS solution that can help you centralise your records and make it more accessible is Pocket HRMS. Its intuitive interface ensures that you can access your records easily and don’t spend too much time in finding relevant documents. Pocket HRMS not only performs core HR functions, but also assists in biometric attendance management, MIS reporting, expense management and more.

2. Easy Recruitment & Onboarding Process

Having good employees can take your company to great heights. As a result, your recruitment operations need to be managed effectively, for best results. A sound HR solution will offer various features to help your HR department manage every step of the recruitment process with ease. It will help in organizing recruitment activities like resume management, categorization, processing applications, consolidating and communicating interview results effectively.

3. Accurate Payroll Processing

HR software should help you with accurate calculation & distribution of payroll by considering attendance, leaves, holidays, overtime, deductions, reimbursements, taxes. etc. HR system will help in recording employee attendance and generating payroll as per the data obtained. It can create payroll reports and export data to Microsoft Excel as well as PDF for your convenience.

4. Efficient Appraisals and Performance Management

HR software helps organizations in tracking and reporting employees’ performance. With an HRMS, performance review takes place on a recurring basis. You will be able to look at employees’ past year's performance, using an HRMS. Additionally, HRMS can be used to assess if employees met their deadlines and completed their KRAs.

5. Valuable Training & Learning for Employees

A robust HR management software helps in organizing employee training & learning sessions. Additionally, it also maintains records of the training provided and seminars conducted. HRMS’s training management module can be used to schedule venues, communicate training related information to employees and share relevant resources and study material. HR software also allows outlining of training courses and materials available to develop skills.

6. Accurate Employee Attendance Management

HR management software helps in maintaining the attendance of the employees, including managing leaves: paid, unpaid, and holiday granted. In many organizations, there are biometric systems which register attendance with a card swipe or a fingerprint reader. An HR system will integrate with any biometric device and have the ability to read various input formats. This reduces errors while eliminating manual interventions, ensuring proper recording of employees’ attendance.

7. Automated Reporting and Analytics

An HR management software should have the facility to display various types of reports and export them to excel sheets and PDFs. It should graphically represent various reports including attendance, payroll, appraisals, leaves, turnover etc. This allows you to get employee information in the blink of an eye. Good analytics will ensure informed decision making that benefits the organisation and its employees.

8. Employee Self-Service for Complete Self-Reliance

Employee self-service gives on-demand access to employees for accessing their personal information from anywhere. An HR software that includes self-service will allow employees to manage their own records including attendance, applying for leaves, viewing organization information, etc. Supervisors can approve leaves and allocate work through the self-service portal. HR management software thus reduces the work of HR department and saves them time.


Now that you know the features than an employee management software should have, how about checking out some fantastic HRMS solutions listed on Techjockey.com?


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